Software company invoice

Once the quotation gets approved, you can easily change the quotation status as Won, Lost, Rejected. This way, you get to know how to improve your product or service pricing range or need of any discounts. Directly manage your quotations from leads sections using a free quotation maker. One of the best ways to maintain the inventory is to create a purchase order. However, it also shortens the purchasing cycle of an organization. Using Refrens purchase order generator, create and manage unlimited free purchase orders.

Add the product or service you want to purchase and send it to the vendor. Once you receive the product, you can easily add to the stock and help in managing the inventory. Create PO from various free purchase order templates and customize it as per your requirements. When running a business, it is obvious that expenses are sure to incur.

It can be daily expenses like daily snacks for the employees, printing etc. Therefore, it is as important to manage your expenses as you do for managing the invoices. Using our free invoice software, you can manage your expenses incurred on a daily and monthly basis. In addition, you can also manage your vendors and vendor reports with one click under expense management. Delivery challan is a document specially created when there is transport or movement of goods.

This is sent along with shipped goods. Using our online invoice software, to create a delivery challan within 60 seconds. Creating an invoice is not enough for the business, but there are times when the customer returns the goods or services for some reasons like damaged products, sending wrong products or any other reasons.

Here comes the use of credit notes and helps to manage the amount. If you are creating an invoice then creating a credit note is a good practice.

Similar to credit note, debit note is essential for the business when you purchase any goods or services. There are possibilities that your purchased goods are damaged or overcharged by your vendor or any other. In this situation, you can easily create a debit note against the invoice and can send it to your vendor.

Both debit and credit note can be used for filing the taxes. The best way to maintain your stock is to use inventory management software. Not just invoicing, Refrens free invoice software provides inventory management so that you can perform all the accounting activities at one place. No need to register for additional software for inventory. When doing business, it is obvious you sell the products or services to your clients. But along with the product, you send payment receipt with your customer as a proof of payment.

Payment receipts can be sent for both partial or full payment of the invoice. This document is useful to both seller and buyer as both of them have the same document as payment has been made by the seller. Easy to manage your clients under client management. Add multiple custom fields and as many as data you want to. Upload bulk clients data and you can export the client information at once. Whenever you get any leads, add the entry and track the status of the leads and the details like source of lead, budget, follow up, lead assignee, lead status whether the lead converted or not.

If the leads get converted you can directly create the quotation from leads. No need of quotation again from the scratch. We provide our users with different reports to focus on a particular part of their business and grow at a rapid speed. Date wise and client wise reports are enabled to download. Different Reports includes. The expense report helps to know the total expense incurred in your business, including your daily expenses.

This report helps you to know the total pending payment and partial payment or payment done to the vendors. Customize Invoices with multiple invoice templates and colors. The whole invoicing tool including quotations, proforma invoices, purchase orders, expense reports and many others are free forever on Refrens. Some businesses also choose to collect payments from their clients through us, that is where we charge the credit card processing fee for international cards.

Zoho Invoice is free cloud-based invoicing software that boasts such features as customizable templates and support for multiple languages. Zoho Invoice also goes beyond merely invoicing, allowing you to create estimates, track time and expenses, manage contacts, and create and manage projects. Zoho Invoice also has a very user-friendly interface and excellent customer support.

It should come as no surprise that Zoho Invoice has gotten overall favorable reviews from its users. While it lacks an extensive inventory system, the software does offer a basic item list. Zoho Invoice has ten payment gateways and 14 integrations. Zoho Invoice boasts a solid set of invoicing features, especially when you consider that the software is free.

Highlights of the software include:. Zoho Invoice is completely free! You receive access to all features, secure data storage, and up to 1, invoices per year with no contracts, hidden fees, or monthly subscriptions. Get Started with Zoho Invoice. Invoice Ninja is forever-free software that boasts features you would find with paid software, including invoices and estimates, time and expense tracking, item lists, contact management, and project management.

If you need assistance, Invoice Ninja offers multiple ways to get in touch and exceptional customer support. The software has overall received excellent reviews from past and present users.

InvoiceNinja is also the only invoicing software on this list to offer an open-source invoicing software option. Invoice Ninja makes it easy to create and send professional invoices.

Additionally, the software also has a number of time-saving automations. Standout features of Invoice Ninja include:. The Forever Free plan is truly free but is limited to just 50 clients. If you need to invoice more customers or want additional features, automations, and templates, you will need to subscribe to a paid plan. Get Started with Invoice Ninja. Best for small businesses that want to manage time, projects, and invoices in one place. In addition to being able to create and send invoices, you can also create and send estimates, track time, set up recurring invoices, create reminders, and manage your employees.

Harvest also offers basic expense tracking as well as project management options that allow you to assign projects, set budgets, and track time and expenses.

While some of the software on this list offers more features than Harvest, it does have a handful of features and automations to simplify invoicing your customers and getting paid. Harvest offers two plans. The Free plan includes access to all features and allows one user to manage up to two projects. However, if your business needs budget-friendly accounting software, consider giving Wave a try.

If you are just looking for an invoicing solution, the higher subscription cost and the abundant features may be overkill. However, if you need a full accounting solution for your business, QuickBooks Online is a solid choice. Like the other options on this list, Xero has a solid reputation among small business owners. Xero does offer invoicing, along with a number of automations and customizations. These features come at a cost. Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market.

Invoice Simple is an invoice generator that lives up to its name; it keeps invoicing simple. You can use Invoice Simple on your computer or mobile device, and you can also accept payments. Choosing the right invoicing software can be a hassle, but there are a few things to keep in mind to help narrow down your choices.

Start with the options in this post and compare pricing, features, and other factors to find software that works for your business. When testing out software, look for options that offer free plans or free trials, so you can fully explore the software before investing. Your ideal match should have the features you need and make sending your invoices a breeze.

Found the right small business invoice software? Learn how to put it to use for your business with our 10 tips for getting your invoices paid faster. The best invoice app for one business may not be the best option for your business. FreshBooks also offers more billing and invoicing features than most invoicing and accounting software: Automatic recurring client billing Automatic late-fee additions Automatic notifications when clients receive and pay invoices Multi-language invoicing options Easy time and project tracking synced to invoices Estimate and proposal creation.

FreshBooks' discounts. Thorough accounting features, including expense tracking and mileage tracking. Time-saving billing, invoice, estimate, and proposal automation. Beautiful, professional invoices. No free invoice-only plan. Monthly billable clients limited by plan.

Get Started with FreshBooks. Read Our FreshBooks Review. Square Invoice is the easiest mobile invoicing software. Easiest mobile invoicing app. Unlimited customizable invoices. No multicurrency support. Standard payment gateways. Standard processing fees. Seamless connection with other Square products. Automatic late payment reminders and recurring invoices. Next-day fund access. No built-in project tracking or time tracking.

Get Started with Square Invoice. Read Our Square Payroll Review. Hiveage has the best payment gateways. Most payment gateways. Over a dozen online payment gateways. Basic accounting features, including expense tracking and financial reports. Team collaboration options. More payment gateway options than most billing and invoicing software. Higher starting price for some options. Get Started with Hiveage.

Sage Business Cloud Accounting has the best invoice reports. Most thorough reporting. Multicurrency suppport. Limited payment gateways. Automatic expense tracking and cash flow management more expensive plan only. Easy-to-use interface with low learning curve. Limited accounting features with cheapest plan. Get Started with Sage. Read Our Sage Review. Create clear and detailed invoices for your clients.

Enter your email below, and we'll send you our downloadable link shortly. Sign Up. Honorable mentions. Invoice Ninja. Wave Accounting.

QuickBooks Online. Compare top billing and invoice features: Runners-up. Invoice Ninja: Best free invoicing plan. Best free plan option. Unlimited customizable invoices for up to clients free plan. Get Started with Invoice Ninja. Wave Accounting: Best free accounting solution. Most affordable accounting software. Functional but limited online payment gateways.

Get Started with Wave Invoice. Read Our Wave Accounting Review. QuickBooks Online: Best transaction fees. Best payment transaction fees. No multicurrency support with cheapest plan. Standard online payment gateways. Better-than-average payment transaction fees. For more advanced features, you'll want to look at their paid plans, or check out the more robust invoicing tools in our post on the best overall invoicing software. Another important thing to note: all online payments require the use of a payment gateway—a service that processes card and bank payments.

So even though the invoicing software itself is free to use, all of the apps charge payment processing and transaction fees for accepting payments. Those fees are automatically deducted from any payment you receive. Some of the tools below—like PayPal and Stripe—are payment gateways.

Others use third-party payment gateways to process payments. For invoicing apps that are also payment gateways, we've listed the applicable fees. For those that use third-party payment gateways, the fees are typically subject to the terms of the payment gateway you use to accept payments. Note: Quoted payment processing and transaction fees apply only to payments sent to and received from individuals within the United States.

International fees may vary by both provider and location. PayPal has been around for more than 20 years and is one of the biggest names in online payment processing. In addition to the benefits of PayPal's name recognition and credibility, it also has the best free mobile app for invoicing.

The PayPal Business app allows you to create and send invoices, review account activity, and issue refunds on the go. Despite the name of the app, you don't actually need a special business account—logging in with your usual PayPal credentials works just fine. Once logged in, you'll see a dedicated tab just for invoicing, where you can create a new invoice and view paid and unpaid invoices.

Creating a new one takes a few seconds, with PayPal pulling in the contact information of your recent "customers" people who you have paid recently. The editor is also strategically reconfigured for mobile, with big buttons and easy data entry. You can create a basic invoice with just a few line items or create something more advanced that allows tips, partial payments, or for photos to be included.

The entire experience is quick and intuitive. Customers will receive the invoice through their PayPal account, where they can pay via credit card, debit card, or PayPal balance. The funds will then be deposited into your PayPal account, where you can transfer the balance— subject to certain limits —to your debit card or bank account. You can automate PayPal with PayPal's Zapier integrations , allowing you to do things like logging new PayPal sales in a spreadsheet or subscribing new PayPal customers to your email marketing list.

PayPal price: Free to create an account and send invoices. PayPal payment processing fees: 2. Square Web, iOS, Android. If you want to synchronize your online and in-person payments, Square is your best option. Not only does it come with eCommerce capabilities for your online sales, but it also offers quality point-of-sale hardware that lets you accept payments in person whether in your store or on your phone while at a customer's house or business or post-sale payments from an invoice.

For invoicing specifically, you can choose to use the standard Square point-of-sale app or the Square Invoices app. To speed up the invoice creation process, Square lets you build an item library of your products and services. Once an item is in your library, you can add it to any invoice. This helps to standardize the naming convention and price of each item that you bill for. Square also lets you create recurring invoices, schedule invoices to be sent at a later date, and schedule automatic payment reminders.

And within your account settings, you'll find a few options for customizing your invoice: add a logo, select a color, choose whether or not to display your address, and add custom text or a return policy to every invoice you send. You can streamline your processes even more by automating Square with Square's Zapier integrations.

Add new Square customers to your email list, post sales to a Slack channel, and more. Square price: Free for point-of-sale payment processing and invoicing. Square payment processing fees: 2. Wave Web, iOS, Android. You could have two separate tools—one for invoicing and one for accounting—but with Wave , you get both in one package.

Wave is a full-featured accounting app with all the tools you need to track your business's income and expenses. Connect your business bank account, and Wave pulls in all account transactions for you automatically. Choose a category for each expense, and you can access detailed reports on where all of your money is coming from and going to. You can also use the receipt scanner on Wave's iOS and Android apps to track your business receipts. The overall financial health of your business finances is available at a glance with a visual dashboard.

If you don't need all of the extra accounting features, you can still use Wave's invoicing tool to create and send invoices and receive payments. With data saved in Wave, you can create and send an invoice in less than 60 seconds. Wave lets you do some basic customization of your invoice, such as adding a logo or custom title and selecting what information to display about your business.

You can also create recurring invoices that are sent based on a schedule you specify and—if customers opt-in—charge saved customer payment methods automatically.